Call Scripts

Call Script for Scheduling
a Meeting

You: Hi [Recipient’s Name], this is [Your Name]. Is this a good time to chat for a minute?

(If they say yes)

Great! How have you been? How’s the family?

(After their response, briefly acknowledge and transition):

It’s so good to hear that. I’d love to hear more when we connect, but the reason I’m calling is that I’d really like to set up a quick 30-minute meeting with you. God has been doing some incredible things through the ministry—stories of lives being changed that I think you’d love to hear.

Would you be open to meeting next week?

(If they say yes, offer specific time slots):

Would Tuesday afternoon or Thursday evening work better for you?

(If they decline or say they’re busy):

No problem at all—I completely understand. Is there another time in the next couple of weeks that might work better for you?

(If they seem hesitant):

Totally understand if now isn’t the right time. Just let me know what works, and I’d be happy to follow up later.

Tips and Coaching for Using This Script

1. Prepare Before the Call

    •    Know Your Audience: Research the recipient if possible. Know their family situation, past connection to your ministry, or shared interests to personalize the conversation.

    •    Have a Clear Purpose: Your goal is to schedule a meeting. Stay focused on that, even while being relational.

    •    Pray Before You Call: Ask God for wisdom, clarity, and favor during the conversation.

2. Set the Right Tone

    •    Be Warm and Relational: Start by asking how they are. Show real interest before talking about the meeting.

    •    Sound Natural: Don’t read your notes word-for-word. Practice so it sounds like a normal conversation.

    •    Be Positive: Share your excitement about what God is doing. Your energy will help them feel interested, too.

3. Handle Objections Gracefully

Common Objections & Responses

• “I’m too busy right now.”

Response: I completely understand! Would another time in the next few weeks work better for you?

• “What is this meeting about?”

Response: It’s a brief conversation to share what God has been doing through the ministry and to catch up with you as well.

• “I’m not interested.”

Response: Thank you for your honesty—I really appreciate your time today.

Note:

If someone declines, don’t push. Thank them sincerely and leave the door open for future connection.

4. Keep the Conversation Short

    •    Respect Their Time: Aim to keep the call under 2-3 minutes. Don’t try to share everything—save it for the meeting.

    •    Transition Quickly: After the relational question, move to the purpose of the call without lingering too long.

5. Use Specific Scheduling Options

    •    Offering two specific time slots (e.g., “Would Tuesday at 3 PM or Thursday at 6 PM work better?”) makes it easier for the recipient to decide.

    •    If they decline both, follow up with: “What time next week works best for you?”

6. Stay Organized

    •    Track Your Calls: Use a spreadsheet or CRM to log who you’ve called, their response, and any follow-up actions needed.

    •    Follow Up Promptly: If they agree to a meeting, send a confirmation email or text immediately with the details.

7. Be Ready for Voicemail

If they don’t pick up, leave a short voicemail:

“Hi [Recipient’s Name], this is [Your Name]. I was reaching out to see if we could schedule a brief 30-minute meeting. I’d love to share some of the incredible ways God is working through the ministry and hear how you’re doing as well. I’ll follow up with a quick text or email, but you’re also welcome to call me back at [Your Phone Number]. I look forward to connecting with you soon!”

Encouragement for New Callers

    •    It Takes Practice: Cold calling can feel intimidating, but the more you do it, the more natural it will become.

    •    Don’t Take Silence Personally: Many people are busy or distracted. It doesn’t mean they’re not interested—just keep following up respectfully.

    •    Celebrate Small Wins: Even if someone doesn’t commit to a meeting, a positive conversation or moment of connection is still a success.

    •    Remember Your Purpose: This isn’t about making a sale—it’s about inviting others to join in what God is doing. Focus on the mission, and let that guide your energy and enthusiasm.